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GRADUATE STUDENT RESOURCES





Current Graduate Students

All graduate students enrolled in the M.S. and Ph.D. programs in the Department of Biology should familiarize themselves with the documents and forms below.


If you have specific questions relating to graduate program requirements, or the completion of any the forms below, please contact the Biology Graduate Program Administrator, Lynn Fall (LSC 114, 315.443.9154, lfall@syr.edu).


Documents:


Biology Graduate Program Handbook ("Blue Book")
The handbook explains all Biology Department procedures and requirements for M.S. and Ph.D students.


Program Requirements Summary (M.S. and Ph.D. students)


Forms:


Appendix B:  Preliminary Program Outline: First Committee Meeting


Appendix C:  Certification of Candidacy for the Ph.D. Degree in Biology
This form is to be completed after the Qualifying Exam by the student and by the Chairperson of the Examining Committee.


Appendix D:  Graduate Student Checklist


Appendix F:  Graduate Student Research Committee Progress Report (Advisor Version)
This form is to be completed by the student's Advisor after each Committee Meeting. A student is required to meet with their Research Committee at least once a year.


Appendix G:  Graduate Student Research Committee Progress Report (Committee Member Version)
This form is to be completed by the members of a student's Research Committee (other than the student's Advisor) after each Committee Meeting. A student is required to meet with their Research Committee at least once a year.


Appendix H:  Annual Graduate Student Progress Report
This form is to be completed annually (near the end of the Spring semester) by the student, and then reviewed and signed by the student's Advisor. The due date for completion of this form is April 15th.


Graduate Program Plan Transfer Form
This form (also referred to as an "internal transfer form") is completed whenever a student switches between the Biology M.S. and Ph.D. programs. It may also be used when switching into the Biology graduate program from a graduate program in another academic department at Syracuse University, or when switching out of the Biology graduate program into a graduate program in another academic department at Syracuse University. After obtaining the required signatures (from both the old and new departments, if changing departments), the completed form is submitted to the Registrar's Office (106 Steele Hall).


Graduate Enrollment Internal Admission Application
This form is completed whenever a student: 1) is currently pursuing one graduate degree program and wishes to pursue another graduate degree program (or a certificate program) at the same time (i.e., a "CONCURRENT" program); -or- 2) is about to complete one graduate degree program (or has completed a graduate degree program in the last 12 months) and wishes to subsequently begin pursuing another graduate degree program (i.e., a "CONSECUTIVE" program). After obtaining the required signatures (from both the current and the new departments, if concurrent; or from just the new department, if consecutive), the completed form is mailed to the Graduate Admissions Enrollment Management Processing Center (716 East Washington Street, Suite 200, Syracuse NY 13210).


Certification of Full-Time Status for Matriculated Graduate Students
This form is used by a student who is not a Teaching Assistant, Research Assistant, or Fellow, for each semester during which the student is registered for 0 or more credits, but fewer than 9 credits, and is actively working on a thesis or dissertation (referred to as "all but dissertation" or "ABD" status). The form is completed electronically, and then submitted to the Registrar's Office in 106 Steele Hall (and also to the Slutzker Center for International Services for international students) after obtaining the signature of the Biology Department Chair or Graduate Program Director.  PLEASE NOTE: Beginning in Fall 2015, the deadline for this form will be the same as the Financial Drop Deadline for the semester in which full-time status is being certified.


Petition to Faculty
This form is used whenever a student is requesting approval for something outside the normal program or course requirements. The form is completed electronically, and then submitted to the Registrar's Office (106 Steele Hall) after obtaining the required signatures.


Proposal for Independent Study Course
This form is used in several different situations, including when new graduate students who are rotating register for BIO 610 (Graduate Research Laboratory). For assistance in completing this form, please see the Biology Department Undergraduate Secretary, Deb Herholtz (LSC 114, 315.443.9139, herholtz@syr.edu). The form is completed electronically, and then submitted to the Registrar's Office (106 Steele Hall) after obtaining the required signatures.


Interdisciplinary Graduate Neuroscience Concentration (I-GNC) Student Membership Form
This form is completed by Biology Ph.D. students (or Ph.D. students in other affiliated academic units) who wish to sign up for this option, which leads to a Ph.D. in Biology with a "concentration in Neuroscience" listed as an area of specialization on your degree. For more information about this option, visit the Graduate Neuroscience webpage. The completed form should be submitted to the program director, Dr. Sandra Hewett.


Inter-Institutional Graduate Course Registration Form
This form is used by Biology graduate students who wish to register for courses at SUNY Upstate Medical University. For assistance in completing this form, please see the Biology Department Graduate Program Administrator, Lynn Fall (LSC 114, 315.443.9154, lfall@syr.edu). After obtaining the required signatures from the Biology department and the Syracuse University Registrar's Office (106 Steele Hall), the completed form is taken to the SUNY Upstate Medical University College of Graduate Studies office (Weiskotten Halll, Room 3114).




Do You Plan to Defend and/or Graduate This Semester?

Students who intend to defend and/or graduate by the end of the current semester are expected to comply with all Biology Department and Syracuse University requirements in order to meet eligibility requirements for graduation. This includes the submission of several signed forms before specific deadlines (see below). It is the student's responsibility to be aware of all requirements, and to anticipate any relevant form deadlines, well in advance of the date of their scheduled thesis or dissertation defense and/or graduation date. It is also very important for the student to be in frequent contact with their Advisor throughout their final semester, as they prepare for their defense and for graduation.

The Biology Department has created a checklist to help students to prepare for their final semester, for their defense, and for graduation:



If you have specific questions relating to defense and/or graduation requirements, please contact the Biology Graduate Program Administrator, Lynn Fall (LSC 114, 315.443.9154, lfall@syr.edu).


Syracuse University Graduate School:


The Syracuse University Graduate School (304 Lyman Hall) manages all official documents associated with a student's thesis or dissertation defense, and also certifies that a student has fulfilled all relevant eligibility requirements for graduation and a diploma.


Please refer to the following links on the Syracuse University Graduate School website, which will help you to ensure that you meet each of the necessary requirements (before the associated deadline, where applicable):



Forms:


Request for Diploma
DEADLINE: Fall graduates are expected to file their Request for Diploma in early November. Spring and Summer graduates are expected to file their Request for Diploma in mid-February. Refer to Qualifications for Commencement Participation for specific deadlines.

Students must submit their Request for Diploma electronically via MySlice. To access this feature, after logging into MySlice, in the horizontal navigation menu at the top of the page, click on File Diploma Request.


Program of Study Form
Even if this two-page form has been submitted previously, a final version will need to be submitted again prior to graduation. All courses which fulfill the degree requirements are listed on this form (including transfer credit, if applicable). The form is completed electronically, and then submitted to the Syracuse University Graduate School (304 Lyman Hall) after obtaining signatures from the student's Advisor and the Biology Department Chair or Graduate Program Director.

Important notes for completing the Program of Study Form:

  • BIO 997 (Master's Thesis) or BIO 999 (Dissertation) credits should be listed at the bottom of the second page, under Thesis/ Dissertation Credit Hours.
  • GRD 998 (Degree in Progress/ 0 credits) should not be listed on this form.

Request for Examination
DEADLINE:  The signed form must be submitted at least three weeks prior to the defense date. This form is completed electronically, and then submitted to the Syracuse University Graduate School (304 Lyman Hall), after obtaining the signature of the student's Advisor and the Biology Department Chair. The student will enter the names and e-mail addresses of the members of their Oral Defense Committee, along with the thesis/dissertation title and defense date, time and location. Department approval is granted after your Advisor and your reader(s) notify the Graduate Program Administrator (in writing) that your defense may proceed.


Survey of Earned Doctorates (Ph.D. students only)
Ph.D. students are expected to complete this online survey as part of the Syracuse University Graduate School requirements.


Last Semester Memo (international students only)
All international students must complete this form during their last semester, and should do so as early as possible during the semester. The form is completed electronically, signed by the Biology department, and then submitted to the Slutzker Center for International Services (310 Walnut Place).


Last Day to Submit Final Documents:

Students intending to graduate should be aware of the following deadlines for submitting their final documents to the Syracuse University Graduate School (304 Lyman Hall). These documents include the following:


  • Final Thesis/ Dissertation:
    submit electronically via ProQuest
  • Signed Thesis/ Dissertation Cover Page:
    signed by your Advisor and submitted to Kristina Ashley (degreecert@syr.edu) in the Syracuse University Graduate School (304 Lyman Hall)
  • Survey of Earned Doctorates:
    Ph.D. students only: complete this required online survey
  • Report of Exam Memo:
    written and e-mailed by Oral Defense Chair to Kristina Ashley (degreecert@syr.edu) in the Syracuse University Graduate School (304 Lyman Hall)
  • Committee Approval Page:
    signed by all Defense Committee members and e-mailed by Oral Defense Chair to Kristina Ashley (degreecert@syr.edu) in the Syracuse University Graduate School (304 Lyman Hall)

DEADLINE for December 2017 graduation:

All students:  Tuesday, December 19, 2017


DEADLINE for May 2018 graduation:

Ph.D. students:  Monday, April 23, 2018
M.S. students:  Thursday, May 10, 2018


DEADLINE for June 2018 graduation:

All students:  Thursday, June 28, 2018


DEADLINE for August 2018 graduation:

All students:  Thursday, August 23, 2018




More Graduate Student Resources


Travel Support
If you are interested in departmental support for travel expenses related to a research conference at which you are presenting, contact the Biology Graduate Program Administrator, Lynn Fall (LSC 114, 315.443.9154, lfall@syr.edu). Limited funds are available each year on a first-come, first-serve basis. The Syracuse University Graduate Student Organization (GSO) also has travel funds available.  All applicants for travel support from the Biology Department are also expected to apply for travel support from the GSO (GSO travel grant application instructions and deadlines).


Syracuse University Graduate School
Located in Lyman Hall, the Graduate School is the central administrative office for all matters related to graduate study at Syracuse University, including policies, standards, and the certification of graduate-level degrees.


Syracuse University Graduate Student Organization (GSO)
The Graduate Student Organization is a campus-wide student organization specifically for graduate students at Syracuse University.


Additional On-Campus Resources for Syracuse University Graduate Students
The Syracuse University Graduate School has compiled a listing of additional on-campus resources which are available to graduate students at Syracuse University.


Syracuse University Libraries
The Syracuse University Libraries have a number of resources which may be of particular value to Ph.D. and M.S. Biology students. Click here for more information about the available resources, or contact the Biology librarian, Emily Hart (ekhart@syr.edu, 315.443.2403, Carnegie Library).


Skills for Success in Academia
During a graduate seminar held at Syracuse University in the Spring of 2012, resources and tips for success were identified and developed, and then made available on a central website: Skills for Success in Academia.


Job Search Resources and Career-Related Services for M.S. and Ph.D. Students at Syracuse University

Syracuse University Graduate School:


Syracuse University Career Services office: